• Help with the spring LN2 Ice Cream Social or the fall Physics Phun Phair.
• Participate in Expanding Your Horizons Outreach.
• Organize lunch with a speaker.
• Get together a field trip to an Observatory, Lab, Field Site.
• Add or Update SWPS web content (if you don't know html we can help!).
• Compile survey of SWPS issues.
• Organize event with related campus group.
• Help with Launch Day (New Undergraduate Orientation).

Those with links have directions for how to start so all you need to do is email us and tell us you want to do it. As for the others, we will need to get together and discuss what you want to do and how to make it happen.

Note: This doesn't only benefit SWPS as an organization, many fellowships (graduate, undergraduate and postdoctoral) ask you to write an essay about how you have contributed to diversity or improvement of the community. This would give you something concrete to write about.

Activity: Help with the Physics Phun Phair or Ice Cream Social
Extimated Time: 7 hrs in 3 days
Number of Volunteers: 4 people

• Class announcements - 1hr (email professor for permission first)
• Making flyers and posting them around the department.
• Help grocery shop the day before which will take about 2hrs.
• For phun phair, prepare neat demonstration 2hrs.

Finally you will need to attend the event as a swps representative which will take about 4 hours from setup to cleanup. Any expenses will be reimbursed by SWPS. See: How to be Reimbursed by SWPS?

Activity: Expanding Your Horizons Workshop
Extimated Time: 15 hrs in 4 days
Number of Volunteers: 10 people

Expanding Your Horizons is an all day conference for middle school girls. The conference is in late March at Mills College. SWPS prepares a 90 minute workshop for the girls and does it for two different groups. We break up into groups of 3 girls per SWPS volunteer and work through the activity. We participated for the first time in 2004, had a great time and hope to keep doing it. This is what is involved:

• At least 3 Organizational meetings leading up to the conference each 1.5 hours.
• Attend the conference in late March (8AM - 3PM).

Activity: Lunch with Speaker
Extimated Time: 4 hrs in 2 days
Number of Volunteers: 1-2 people

The first thing to do is find out who is hosting the speaker and schedule a time that works in their schedule. Then email the SWPS coordinators with the time and location and they will send it out to the appropriate list.

• If it is in LeConte you will need to email Carol Dudley to reserve 375 at least 2 weeks before hand.
• Call a restaurant and order food at least 2 days before the event.

These preparations should take no more than two hours in the days before the event. The day of the event you need to get to the location, setup, host and cleanup probably 3 hours total. The SWPS coordinators will help setup and clean up and can help with restaurant suggestions. All your expenses for hosting the event will be reimbursed.

See: How to be Reimbursed by SWPS?

How to be Reimbursed by SWPS:

1. Print out the form and attach receipts.
2. Bring it to one of the coordinators.
3. They will get it signed and brought to the correct person.

If you are paid by the department and you have been reimbursed before it will come the same way. If you haven't been reimbursed before and would like direct deposit you will need to fill out a form when you go to sign the final voucher for the department. You will need a blank voided check and then after this all reimbursements from the university will be directly deposited.